Peek the Process

Every couple and every wedding is unique, that’s why I take a structured, but tailored approach to coordinating. Here’s a quick overview of the process and what to expect:

• Consultation Call

  Pre-booking meeting to discuss your venue, vendors, event details and priorities for the big day. This call provides the full scope before finalizing the contract.

• Timeline Questionnaire & Logistics

  1-2 months before your event, a call to refine the timeline and sequence of events, down to the minute.

• Final Venue Walkthrough

  On-site visit to understand the layout, flow, and special considerations of your space.

• Day-of Execution

  Steer the entire event, from rehearsal to reception, to ensure your plan flows perfectly.

Key Values included in a Day of Coordinator:

• Timeline Management: Create and oversee the detailed timeline for the wedding day, including the ceremony, reception, and any additional events. Ensure that all activities are executed on schedule and adjust the timeline as needed to address any delays or changes.
• Vendor Coordination: Act as the main point of contact for all vendors (e.g., caterers, photographers, florists). Confirm their arrival times, ensure they have the necessary access, and facilitate smooth communication between them to ensure all services are delivered as planned.
• Setup and Decoration: Facilitate the setup of the venue, including decorations, seating arrangements, and table settings. Ensure that everything aligns with your vision and any pre-wedding planning details.
• Guest Management: Manage guest arrival, including greeting guests, directing them to their seats, and addressing any special needs or requests. Ensure that the guest experience is comfortable and enjoyable.
• Problem Solving: Quickly address and resolve any issues that arise on the wedding day, such as last-minute changes, logistical problems, or unforeseen emergencies. The goal is to keep the day running smoothly and minimize stress for you.
• Ceremony Coordination: Direct the flow of the ceremony, including managing the processional and recessional, cueing the wedding party, and ensuring that the ceremony follows the planned sequence.
• Reception Oversight: Coordinate the timing of the reception events, such as the grand entrance, first dance, toasts, and cutting of the cake. Ensure that each segment of the reception is executed as planned and make adjustments if needed.
• Point of Contact: Serve as the main contact for any questions or concerns. Provide clear communication and ensure that any requests or issues are addressed promptly.
• Emergency Preparedness: Prepare for unexpected situations, such as weather changes, vendor no-shows, or other disruptions. Have contingency plans in place and act swiftly to resolve issues without affecting the overall event.
• Post-Wedding Wrap-Up: Oversee the breakdown and clean-up of the venue after the event. Ensure that all rental items are returned, and any personal belongings or gifts are collected and safely delivered to the couple.
• Vendor Accountability: Keeping vendors aligned with their contractual obligations, ensuring their commitment to you.